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“We do too much by hand, every day”
Copy-paste, Excel sheets, lost emails. We build the system you're missing.
The problem, described in more detail
- The same data gets entered three times in three different places, and sooner or later one of them is wrong.
- Important information lives in an Excel sheet that only one person opens.
- Invoices, deadlines and reminders depend on someone's memory.
What we build
- A single place where the work lives: clients, projects, deadlines
- Automation for the repetitive steps nobody wants to do
- Email management with sorting and priorities
- Documents and invoices generated from the data you already have
One client case, in full
12 h
less manual work per week
Creative studio with a distributed team · 12 people · Switzerland and Italy
Read the full case studyHow it was before
- Quotes, invoices and deadlines lived in different folders: no one knew for certain what had been paid.
- New contacts arrived and just sat there: no one followed them up in an organised way.
- The shared inbox was a black hole: a thousand messages, no priority.
What we built
- An internal operating system: projects, clients, deadlines in one place
- Generation and management of sales contacts with clear statuses
- AI integrated into the processes: draft replies, summaries, initial classification
- Email management with sorting and priorities
- Invoicing system linked to projects
«We've stopped chasing things. The system tells us what's missing, we do the work.»
Timeline
- Process review
- 1 week
- First working piece
- 3 weeks
- Full system
- 6-10 weeks
How we get started and what we need from you
- Half a day to look together at how you work today
- The files and sheets you use now, as they are
- Someone on the team who knows the day-to-day work
Frequently asked questions
You might also need…
Let's talk for half an hour, no strings attached
Tell us about your situation in your own words. We'll tell you what can be done and whether it's worth doing now.